Tropolis Holdings, LLC

Position Summary

The Insurance Accounting Specialist is responsible for managing core payable and commission accounting functions across one or more agency entities. This role ensures the accurate processing of vendor payables, producer commissions, and agency bill transactions, while maintaining compliance with internal controls, carrier requirements, and audit standards.

This is a senior individual-contributor role requiring strong insurance agency accounting experience, Applied Epic proficiency, and the ability to independently manage complex workflows across multiple offices or agencies.

Key Responsibilities

Accounts Payable & Vendor Management

• Process and manage vendor invoices across multiple agencies, ensuring accuracy, proper coding, and timely payment
• Reconcile vendor statements and resolve discrepancies independently
• Maintain vendor records, payment schedules, and supporting documentation
• Coordinate with accounting leadership on month-end close and payable accruals

Commission Reporting & Payables

• Prepare, calculate, and process producer and agency commission statements
• Ensure commission calculations align with producer agreements and acquisition-specific arrangements
• Investigate and resolve commission discrepancies in coordination with carrier relations and accounting
• Maintain auditable commission documentation

Agency Bill Payables

• Supervise outsourced agency bill service provider for agency bill payments, including carrier and premium-related transactions
• Be able to apply and reconcile agency bill activity accurately within Applied Epic
• Assist with agency bill account reconciliations and variance resolution

Systems, Reporting & Controls

• Utilize Applied Epic for agency bill and commission workflows
• Use Ramp and related tools for payable processing (preferred)
• Generate payable, commission, and agency bill reports as needed
• Maintain organized, audit-ready financial records
• Document procedures and ensure consistent execution across agencies

Collaboration & Compliance

• Work closely with accounting, carrier relations, compliance, and operations teams
• Support internal and external audits by providing documentation and explanations
• Assist with integration and stabilization of acquired agencies

Qualifications

Experience - 5+ years of accounting or accounts payable experience within an insurance agency or brokerage (required) - Multi-office or multi-entity agency experience (strongly preferred) - Hands-on Applied Epic experience (required)

Education - Associate’s degree in Accounting, Business, Finance, or a related field preferred - Equivalent insurance agency accounting experience may substitute for formal education

Certifications & Systems - Applied Epic certifications preferred but not required - Ramp or similar AP automation experience preferred

Skills & Competencies - Strong understanding of insurance commissions and agency bill workflows - High attention to detail and accuracy - Ability to work independently and resolve issues without excessive escalation - Strong Excel and accounting system proficiency - Ability to document and follow standardized processes

Compensation & Work Environment

Compensation - Competitive salary commensurate with experience, typically $65,000–$85,000, with potential for bonus

Work Environment - In-office preferred (Northville or Ann Arbor, MI) - Hybrid or remote considered for highly qualified candidates

Eligible for standard benefits, Tropolis Employee Purpose Plan with six months’ service, discretionary bonus target 5-10% of base salary, opportunity for growth and advancement in a dynamic organization.